New resolution drives data-based simplification of administrative procedures

The Government on November 15 issued a resolution on the reduction and simplification of administrative procedures on the basis of exploiting and using information from national databases and specialized databases.

Effective from January 1, 2026, to February 28, 2027, Resolution 66.7/2025/NQ-CP says that the replacement or reduction of administrative procedure dossier components depends on readiness of the existing databases. Individuals and organizations will not be required to provide dossier components if the relevant information is available in the databases announced by the managing agencies.

According to the resolution, agencies receiving dossiers for settlement of administrative procedures must exploit and use the data as substitutes for paper documents. If the data cannot be exploited or the relevant information is incomplete or inaccurate, the administrative procedure-settling agency will request the concerned individual or organization to supplement the dossier; and concurrently ask for updating and modifying the information in accordance with law.

The use of database-derived information to replace paper documents is also applied to overseas Vietnamese and foreign individuals and organizations living and operating in Vietnam. Citizens who log into the National Public Service Portal or the Vietnam electronic identification (VNeID) app to apply for the settlement of administrative procedures will not have to digitally sign the interactive electronic forms.

As stated in Resolution 66.7, the replacement of paper documents in dossiers for settlement of administrative procedures with electronic data applies to 786 administrative procedures under the management of 14 ministries and one ministerial-level agency in the fields of industry and trade; education and training; science and technology; agriculture and environment; home affairs; finance; justice; culture, sports and tourism; construction; banking; health, foreign affairs; national defense; public security; and ethnic and religious affairs.

Worthy of note, information derived from national databases and specialized databases will be used as substitutes for paper documents concerning administrative procedures not mentioned among the above 786 procedures.

Additionally, the resolution reduces paperwork for eight administrative procedures, such as procedures for grant of permits to print publications for foreign partners; registration for designation of food testing laboratories; issuance of identity cards to under-14 citizens; and modification of personal information in the records of persons with meritorious contributions to the revolution.

For an online dossier submitted via the National Public Service Portal or VNeID, the competent agency will issue a notice to the applicant via his account on the public service portal or VNeID, text message or email, requesting dossier supplementation within eight working hours after receiving the dossier or within the time limit specified in the relevant specialized legal document. For a dossier hand-delivered or sent by post, the competent agency will send a request to the applicant for dossier supplementation within one working day after receiving the dossier and, at the same time, digitize documents in the dossier for processing.

- (VLLF)