THE MINISTRY OF EDUCATION AND TRAINING
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
Hanoi, August 15th, 2007
THE MINISTER OF EDUCATION AND TRAINING
Pursuant to the Law on Education dated June 14th 2005;
Pursuant to the Decree No. 86/2002/ND-CP dated November 05th 2002 by the Government defining the functions, tasks, entitlements and organizational structure of Ministries and ministerial-level agencies;
Pursuant to the Decree No. 85/2003/ND-CP dated July 18th 2003 by the Government defining the functions, tasks, entitlements and organizational structure of The Ministry of Education and Training;
At the request of Director of Higher Education Department.
Article 1. Enclose with this Decision the Regulation on formal undergraduate education using academic credit system.
Article 2. This Decision comes into effect after 15 days since it is posted on Official gazette. This Decision replaces the Decision No. 31/2001/QD-BGD&DT dated July 30, 2001 by the Minister of Education and Training.
Article 3. The Chief of the Ministry Office, Director of Higher Education Department, Heads of relevant units that are affiliated to The Ministry of Education and Training, Director of universities and institutes; Directors of universities and colleges are responsible for implementing this Decisions./.
PP. THE MINISTER
THE DEPUTY MINISTER
Banh Tien Long
ON FORMAL UNDERGRADUATE EDUCATION USING COURSE CREDIT PROGRAM
(Enclosed with the Decision No. 43/2007/QD-BGDDT dated August 15th 2007 by the Minister of Education and Training)
1. This Regulation provides for formal undergraduate education using academic credit system, including: training, testing; consideration and recognition of graduation.
2. This Regulation applies to students of formal courses of university level and college level in institutes, universities and colleges (hereinafter referred to as undergraduate school) that follow the course credit system.
1. The undergraduate curricula (hereinafter referred to as curriculum) present the goals of higher education, regulate the standards of knowledge, skills, scope and structure of higher education, methods and forms of training, methods of evaluation of specific course, discipline and level of higher education.
2. The curricula are made by the schools on the basis of the framework curriculum promulgated by the Minister of Education and Training.
Each curriculum may be used for a discipline (single-disciplinary education) or a number of disciplines (multidisciplinary education; disciplinary and sub-disciplinary education; concurrent education)
3. A curriculum consists of fundamental subjects and professional subjects.
1. "Course” means a nearly complete amount of knowledge that student can accumulate during the study process. Most courses carry 2 to 4 credits, training contents are provided completely and evenly during a semester. Knowledge in each course shall be corresponding to a level according to the course design and shall be structured as a part of a subject or a collection of many subjects. Each course shall be designate with a code regulated by particular school.
2. Courses are divided into compulsory courses and elective courses.
a) A compulsory course is the course containing the main knowledge contents of a curriculum that a student must accumulate;
b) An elective course contains the necessary knowledge that students are allowed to select themselves according to the guidance of their schools to diversify the specialities or select freely to accumulate enough required courses.
3. Credits are used to calculate the academic load of students. A credit shall be equivalent to 15 theory periods; 30 - 45 periods of practice, experiment or discussion; 45 - 90 hours of internship, thesis, coursework or graduate thesis.
Regarding theory courses or practical courses, students shall spend at least 30 self-preparation hours for a credit.
Directors of undergraduate schools shall provide specific regulations on the number of periods/hours for each course according to the characteristics of their schools.
4. If a curriculum or course amount is calculated by course units, then 1.5 course units shall be equivalent to 1 credit.
5. A study period last 50 minutes.
Time of education of a school is from 8 a.m to 8 p.m every day. Depending on the actually conditions of schools, the Director shall provide specific regulations on time of education of their school.
Depending on the number of students, number of classes and facilities of schools, head of registrar office shall arrange the timetable for specific classes.
Study result of a student is evaluated after every semester according to the following criteria:
1. The number of courses that the student registered at beginning of every semester (hereinafter to as the registered academic load).
2. The semester GPA which is the weighted average of grade points of courses that the student registered in such semester, where weighing factor is the number of credits of the respective courses.
3. Amount of accumulated knowledge which is calculated by the total of credits of courses that are graded in A - D range from the beginning of the program.
4. Cumulative GPA means the average of grade points of the course graded in A - D range that the student has accumulated from the beginning of the program to the time of evaluation at the end of a semester.
1. Undergraduate schools shall organize the education by programs, years and semester.
a) A program is a duration that is designed for students to complete a specific curriculum. Depending on the curriculum, the program shall be specified as follows:
- College education lasts 2 - 3 years depending on the speciality, applicable to students having the high school diplomas or the vocational degrees or 1.5 - 2 years, applicable to students having the vocational degree in the same speciality;
- University education lasts 4 - 6 years depending on the speciality, applicable to students having the high school diplomas or the vocational degrees or 2.5 - 4 years, applicable to students having the vocational degree in the same speciality or 1.5 -2 years, applicable to students having college's degree in the same speciality.
b) An academic year contains 2 main semesters with at least 15 actual-study weeks and 3 testing weeks. Apart from 2 main semesters, the Director shall consider providing an additional semester for repetition, make-up study or accelerated study. An auxiliary semester shall contain at least 5 actual-study weeks and 1 testing weeks.
2. Depending on the amount and contents of knowledge specified for a curriculum, the Director shall apportion the courses to specific school years/semesters.
3. Time limit for completion of the curriculum include the designed duration of the curriculum specified in clause 1 of this Article plus 2 semesters (applicable to the programs lasting under 3 years) or 4 semesters (applicable to the programs lasting 3 - 5 years) or 6 semesters (applicable to the programs lasting 5 - 6 years).
Depending on the training conditions of the school, the Director shall regulate the time limit for specific curriculum but not exceeding twice the designed duration of the curriculum.
Entities eligible for priority policies according to the provisions of the Regulations on enrolment for formal undergraduate education are not required to comply with the regulation on time limit for completion of the curriculum.
1. When enrolling in the formal education in credit system at a university/college, apart from the required documents specified in the current Regulations on enrolment for formal universities/colleges, students shall submit to the registrar office an application for education in credit system according to the form regulated by the school. All the documents shall be contained in a document bag and managed in the registrar office of school.
2. After checking the application, if the documents are satisfactory, registrar office shall request the Director to sign the decision on recognition of the applicant as the official students of the school and grant them:
a) Student ID cards;
b) Studying registration book;
c) Advisor’s information slip.
3. Any enrolment procedures shall be completed within the time limit prescribed in the current Regulations on enrolment for formal undergraduate education.
4. Students who have enrolled in the program shall be provided with sufficient information about objectives, contents and the curriculum sequence, training regulation, obligations and rights of students.
1. Regarding the schools determining the admission score according to the curricula (or the disciplines) in enrollment examination, schools shall arrange the candidates satisfying the enrollment requirement to enroll in the curricula (or disciplines) they have registered.
2. Regarding the schools determining the admission scores according to the groups of curricula (or the groups of disciplines) in enrollment examination, schools shall published at the beginning of the program the admission target of specific curricula (or disciplines). Depending on the choice about curricular (or disciplines), the examination score and the study results, the school shall arrange students to the appropriate curricula (disciplines). A student may apply for some curricula (or disciplines) in order of priority. The Director is responsible for regulating the quantity and criteria for specific curricula (or disciplines) for students to register.
Classes shall be organized by courses depending on the registration of students in specific semester. The Director is responsible for regulating the minimum number of students for specific classes according to specific courses. If the number of students registering for a class is lower than the minimum number, the class shall be cancelled and students shall register to transfer to another class. Students shall ensure to register at least equal to the minimum academic load for a semester.
1. At the beginning of a year, the school shall make announcement about the schedule for specific curricula in each semester, lists of scheduled compulsory courses and elective courses, the syllabus and preconditions for registering for the courses, schedule and forms of tests applied to the courses.
2. Before the beginning of a semester, depending on study capacity and condition of themselves, students shall register with the registrar office for the courses in the semester. The courses can be registered in 3 forms: early registration, normal registration and late registration
a) Early registration is the form in which the registration is carried out 2 months before the semester starts;
b) Normal registration is the form in which the registration is carried out 2 weeks before the semester starts;
c) Late registration is the form in which the registration is carried out with 2 first weeks of the main semester or in the first week of the auxiliary semester, enabling the students wishing to register more courses or transfer the courses in case the class is cancel.
Depending on the training conditions of the school, the Director shall consider and decide a suitable from of registration.
3. The minimum number of credits a student shall register per semester is specified as follows:
a) 14 credits per semester, except for the last semester, applicable to normal students;
b) 10 credits per semester, except for the last semester, applicable to poor-ranking students;
c) The number of credits a student registers in the auxiliary semesters is not limited.
4. Poor-ranking students are allowed to register not exceeding 14 credits per semester. Normal-ranking students are not limited on the number of credits.
5. The registration of courses shall ensure the preconditions of each course and the order of specific curriculum.
6. The registrar office shall accept a course registration only when the student has his/her study registration book approved by his/her advisor or according to the regulation of the Director. The credits students registered per semester shall be recorded to the course registration papers and shall be retained by the registrar office.
1. The withdrawal of courses in the registered credits shall be performed only after 6 weeks since the semester starts but not later than the 8th week, applicable to the main semester; after 2 weeks since the semester start but not later than the 4th week, applicable to the sub-semester. Otherwise, the course shall be retained in the course registration paper and student shall receive an F grade if he/she does not attend the class without permission.
2. Conditions for course withdrawals:
a) Students shall submit an application to the registrar office;
b) The withdrawals shall be approved by the advisor or according to the regulation of the Director;
c) Students shall not commit any violations against the provisions of clause 2 Article 10 of this Regulation.
A student may absent from the class of the course he/she has completed the withdrawal and the responsible lecturer has received the notification of the registrar office.
1. Any students that has a compulsory course receiving F grade shall repeat the course in any of the following semesters until they get A, B, C or D grade for such course.
2. Any student that has an elective course receiving F grade shall repeat the course or choose a similar course.
3. Apart from the cases specified in clauses 1 and 2 of this Article, students may retake or replace the course that receive D grade for cumulative GPA forgiveness.
Any students wishing to be on sick leave during the course or during the exams shall send an application to the dean of the management faculty of the course within 1 week since he/she got sick enclosed with the written verification of medical division of the school or a medical agency in local area or a hospital.
1. After each semester, depending on the number of accumulated credits, students are classified as follows:
a) Freshman: if the number of accumulated credits is under 30;
b) Sophomore: if the number of accumulated credits is from 30 credits to under 60 credits;
c) Junior: if the number of accumulated credits is from 60 credits to under 90 credits;
d) Senior: if the number of accumulated credits is from 90 credits to under 120 credits;
dd) 5th year senior: if the number of accumulated credits is from 120 credits to under 150 credits;
e) 6th year senior: if the number of accumulated credits is 150 credits or more.
2. After each semester, depending on the cumulative GPA, students are classified as follows:
a) Normal grade: if the cumulative GPA is 2.00 or higher;
b) Poor grade: if the cumulative GPA is under 2.00 but not subject to expulsion.
3. The result of the sub-semester is included in the result of the main semester right before the sub-semester for study ranking
1. A student may send the Director an application for withdrawal from the university/college and reserve of the results in the following cases:
a) The student joins the armed forces;
b) The student is sick or has an accident that needs to receive a long-term treatment; such case shall be verified by the medical agency;
C) Due to personal reasons. In this case, the student shall have completed at least 1 semester and not included in the cases subject to academic expulsion specified in Article 16 of this Regulation and his/her cumulative GPA shall not be under 2.00. Duration of the withdrawal from the university/college due to personal reasons is included in the study duration specified in clause 3 Article 6 of this Regulation.
2. After the withdrawal, the student wishing to continue pursuing his/her degree shall submit an application to the Director at least 1 week before the new semester starts.
1. After a semester, a student shall incur expulsion in the following cases:
a) The student has the semester GPA of under 0.80, applicable to the first semester, or under 1.00 applicable to the next semesters, or under 1.10, applicable to 2 continuous semesters;
b) The student has the cumulative GPA of under 1.20, applicable to the freshmen; under 1.40, applicable to the sophomores; under 1.60, applicable to the junior or under 1.80, applicable to the others;
c) The student has been studying at school for longer than the time limit specified in clause 3 Article 6 of this Regulation;
d) The student incurs disciplinary penalties for the impersonation at the examination for the second time according to the regulation in clause 2 Article 29 of this Regulation or is subject to being crossed out of the list of students of the school.
2. Not later than 1 month since the decision on expulsion is issued, the school shall send a notification to the local government of the place at which the student has permanent resident status. If there is a similar continuing education curriculum with lower level at the school where the student is studying or at another school, the student subject to academic expulsion specified in points a, b and c clause 2 of this Article may apply for transfer to such curriculum; the results of the completed courses shall be reserved and transfer to the new curriculum. The Director shall consider deciding the reserve of study results in specific cases.
1. A student who follows concurrent curricula is a student who wishes to follow a second curriculum to gain 2 degrees when he/she graduates.
2. Requirements for following concurrent curricula:
a) The major of the second curriculum shall be different from the one of the first curriculum;
b) The concurrent curricula shall be performed when the student has completed the first semester of the first year in the first curriculum;
c) In the first curriculum, the student shall be graded higher than “poor-ranking”;
3. Any student following the second curriculum who is subject to poor-ranking grade in the second curriculum shall suspend the second curriculum in the next semester.
4. The time limit for a student following concurrent curricula to complete his/her study is the time limit prescribed for the first curriculum specified in clause 3 Article 6 of this Regulation. When following the second curriculum, the student will have the results of the courses having similar amount of knowledge of the first curriculum reserved.
5. A student shall be eligible for consideration for graduation in the second curriculum only when he/she is eligible for graduation in the first curriculum.
1. A student may be considered for school transfer in the following conditions:
a) The student transfer the residence within the study duration or the student has disadvantage conditions that needs to transfer to a school near to his/her residence to facilitate his/her study;
b) The student transfers to a school providing the same major or speciality with the one the student is participating;
c) The transfer is approved by both the Director of the current school and the new school;
d) The student is not of the cases forbidden from school transfer specified in clause 2 of this Article.
2. School transfer is forbidden in the following cases:
a) Student have taken the enrollment exams like other people but fail or have the result lower than the benchmark of the target school;
b) The student other than the entities eligible for enrolling to the target school;
c) The student is a freshman or a senior;
d) The student is incurring a disciplinary measure of warning level or higher.
3. Procedure for school transfer:
a) Any student wishing to transfer school shall submit an application according to the regulation of the school;
b) The Director of the target school may decide to accept or not; decide the future study of the student, the recognition of the courses of the student that are reserved and the amount of courses that the student needs to supplement on the basis of the difference between the curricula of the schools before and after transfer.
1. Regarding the courses containing on theory contents or both theory and practice contents: Depending on the characteristics of the course, the course's grade is calculated on the basis of a part or all of the on-going scores, including the scores of the regular tests during the course; the scores of class participation of student; the scores of the practice; the score of attendance; the mid-term test result; the score of thesis and the final test result, where the final test result is always compulsory and have the weighing factor of not under 50%.
The choice of on-going assessment and weighing factors of the scores as well as the formula for calculating the final result for assessment shall be designed by the lecturers approved by the Director of school and shall be specified in the syllabus of the course.
2. Regarding the practice courses: students shall attend sufficiently the practice lessons. The arithmetic mean of the practice lesson in a semester that is rounded to 1 decimal place is the final result of the practice course.
3. The lecturer in charge of the course is responsible for designing the test questions and giving on-going assessment, excluding the final tests.
1. At the end of each semester, the school shall organize the final test, including 1 stage or 1 main stage and 1 auxiliary stage. The auxiliary stage is organized for students who fail to participate in the main stage or receive an F grade at the main stage and shall be organize at least 2 week after the main stage.
2. Time for review for the test of a course shall be proportional to the number of credits of such course, at least 2/3 days for each credit. The Director of school shall specify the time for review for the tests and the dates of test.
1. The final test questions shall be appropriate to the contents of the course specified in the curriculum. The question sheet may be designed or taken from the question bank according to the instruction of the Director of school.
2. The form of final tests could be multiple-choice test, writing test, oral test, thesis, coursework or the combination of these forms. The Director of school is responsible for approving the suitable form for each course.
3. The marking of final test containing theory questions only and the marking of theses and coursework shall be carried out the 2 lecturers.
The Director of school shall provide regulations on the retention of the test papers after marking. The test papers, theses and coursework shall be retained at least 2 years from the day of test of the day on which the theses/coursework is submitted.
4. The marking of final test in form of oral test shall be carried out the 2 lecturers. The scores of oral tests shall be published when the test finishes. If the two lecturers who are in charge of marking the test fail to conclude agreement of the score, it shall be decided by a marking lecturer of head of subject groups of the dean of the faculty.
The final test scores and the average score of the course shall be written on 2 copies of transcripts according to the form regulated by the school management boards and shall be signed by the marking lecturers. One of which shall be retained at the subject group management office, another shall be sent to the faculty management and the other shall be sent to the registrar office within 1 week since the marking finishes.
5. Any student who is absent from the final test without good and sufficient reason shall be considered having taken the test and received 0 point for the main stage. Such student may take the auxiliary stage right then (if any) if allowed by the dean of the faculty.
6. Any student who is absent from the main stage of final test with good and sufficient reason may take the auxiliary stage right then (if any) if allowed by the dean of faculty, the result in this case shall be considered the first score. If there is not any auxiliary stage or the student fails the auxiliary stage, such student shall take the next ones.
1. On-going and final-exam scores are graded according to 10-mark scale and rounded to 1 decimal place.
2. Course grade is determined by the total scores of all the components of assessment of the course multiplying the respective weighing factor. The course grade is rounded to 1 decimal place then converted into letter as follows:
A (8.5 - 10)
B (7.0 - 8.4)
C (5.5 – 6.9)
D (4.0 – 5.4)
b) Not pass:
F (under 4.0) Academic fail
c) Regarding courses without basis for calculating GPA, the following grades shall be used:
No grade reported.
d) Regarding courses in which scores are permissible to transferred, the grading “R" shall be used enclosed with the result.
3. The grading A, B, C, D or F is applied in the following cases:
a) The courses having sufficient on-going scores, including the absence from class or exams without permission subject to receiving 0 point;
b) The transference from I grade, after having the on-going scores on which the students was permitted to fall behind;
c) The transference from X grade.
4. Apart from the cases specified in clause 3 of this Article, “F” grade is assigned to any students who commits violations against the regulations on examination and is the regulated entity of the decision on F grade.
5. The “I” grade is applied in the following cases:
a) During the course or during the final tests, student gets sick or has accident and cannot take the exams; such case shall be approved by the dean of the management faculty;
b) Student cannot take the on-going tests or exam due to objective reasons, approved by the dean of faculty.
Except for the special cases regulated by the Director, before a new semester starts, the student receiving “I” grade shall complete the remained tests for transference of scores. If the student has not completed the course or the transference of score but not subject to expulsion, he/she may continue their study in the next semesters.
6. The “X” grade is applied in the courses of which the results of students have not been sent to the registrar office.
7. The “R” grade is applied in the following cases:
a) The course results that are graded A, B, C or D in the assessment at the beginning of the semester (if any) for a number of courses of which exams are organized early enabling the accelerated study.
b) The courses whose results are recognized applicable to students who transfer from another school or another curriculum.
1. Before calculating the semester GPA and the cumulative GPA, the letter grades of each course shall be converted in number (4-mark scale) as follows:
Is equivalent to
Is equivalent to
Is equivalent to
Is equivalent to
Is equivalent to
If the scale has more levels, the Director shall regulate the conversion of with 1 decimal place.
2. The semester GPA and the cumulative GPA shall be calculated according to the following formula and rounded to 2 decimal places:
A is the semester GPA or the cumulative GPA
ai is the grade of the ith course
ni is the credits of the ith course
n is the total number of courses.
The semester GPA used for consideration for scholarships or awards after every main semester shall be calculated only by the 1st result of the courses. The semester GPA and the cumulative GPA used for consideration for expulsion or grading of ………. or the graduate grading shall depend on the highest final-exam result of each courses.
1. At the beginning of the last semester, student may register for doing graduate thesis or studying a number of professional courses as follows:
a) Graduate thesis: applicable to students satisfying the requirement of school. Graduate thesis means a course carrying not more than 14 credits (applicable to university level) or 4 credits (applicable to college level). The Director shall regulate the specific amount of credits according to the training requirement of the school;
b) Professional courses: any students who is not eligible for doing graduate thesis and has not accumulated sufficient credits shall take some more professional courses.
2. Depending on the conditions of school and peculiarities of each discipline, the Director shall provide regulations on:
a) The requirements for students to register for doing graduate thesis;
b) Form and time of doing graduate thesis;
c) Form of graduate thesis assessment;
d) Tasks of supervisors; responsibilities of subject groups and faculty managers towards students during the graduate thesis formulation.
3. Regarding graduate thesis of disciplines requiring a great amount of time for experiment or survey, school may arrange for the graduate thesis formulation and internship to happen concurrently.
1. The Director shall decide the list of lecturers in charge on assessing the theses. A graduate thesis shall be assessed by 2 lecturers.
2. The theses shall be graded in letter according to the regulations in points a and b clause 2 Article 22 of this Regulation. The results of the theses shall be announced not later than 3 weeks since they are submitted.
The grades of the theses are included in the final cumulative GPA.
3. Any student having thesis receiving F grade shall redo the graduate thesis or take some more professional courses whose total number of credits is equivalent to the one of the graduate thesis.
Regarding a number of peculiar disciplines in the fields of Art, Architecture, Medicine, Sport, the Director shall provide regulations on content and form of internship; form of assessment of graduate thesis; conditions for consideration and recognition of graduation according to the characters of specific curriculum.
1. A student shall satisfy the following conditions to be considered and recognized graduation:
a) The student is not liable to criminal prosecution or is not incurring an academic suspension until the time of consideration for graduation;
b) The student has completed the required courses of the curriculum and has accumulated at least 180 credits, applicable to 6-year university programs; 150 credits, applicable to 5-year university programs; 120 credits, applicable to 4-year university program; 90 credits, applicable to 3-year college program or 60 credits, applicable to 2-year college program. The Director shall detail the regulations on the minimum amount of knowledge for specific curriculum that his/her school provides;
c) The final cumulative GPA is at least 2.00;
d) The student satisfies a number of requirements on the grades of the courses belonging to the main discipline regulated by the Director;
dd) The student has the certificates of completion of Military Education and Physical Education courses, applicable to the disciplines that are not specialized in military education and physical education.
2. After each semester, the graduation consideration council shall depend on the requirements for recognition of graduation specified in clause 1 of this Article to formulate the list of students eligible for graduation.
The Graduation consideration council shall include the Director or the authorized Vice Director as the President, the head of registrar office as the secretary and the deans of specialized faculties and head of the Student affair division as members.
3. Depending on the request of the Graduation consideration council, the Director shall sign the decision on recognition of graduation for eligible students.
1. The Certificates of graduation from university/college are issued according to the main discipline (single disciplinary or multidisciplinary education). The graduate grades shall be determined according to the final cumulative GPA as follows:
a) Excellent: the cumulative GPA is from 3.60 to 4.00;
b) Good: the cumulative GPA is from 3.20 to 3.59;
c) Fairly good: the cumulative GPA is from 2.50 to 3.19;
d) Average: the cumulative GPA is from 2.00 to 2.49.
2. The graduate grade of a student having the final results at excellent or good level shall be 1-level degraded in the following cases:
a) The number of failed credits exceeds 5% of the total credits regulated in the curriculum;
b) The student has incurred a disciplinary measure of warning level or higher during the time he/she studies at the school.
3. The study results of students shall be recorded to the transcript by courses. The transcript shall state the speciality or auxiliary speciality (if any).
4. If the study results of student satisfy the regulation in clause 1 Article 27 of this Regulation for the curricula corresponding to different disciplines, then the student shall be granted different graduate certificates corresponding to such disciplines.
5. If a student has not completed a military education or physical education course but the time limit of study has been exceeded, within 5 years since he/she terminates his/her study, he/she may return to school to complete the course to be eligible for graduation.
6. Any student who does not graduate is granted a certificate of the completed courses at school. Such student may apply for transfer to another curriculum according to the regulations in clause 2 Article 16 of this Regulation.
1. During the on-going tests, the preparation of theses, coursework or mid-term tests, final tests, preparation of graduate theses, any student committing violations against the regulations shall be imposed disciplinary penalties for each violation.
2. Any student who take an exam by the name of another student and any student who request another to take an exam by his/her name shall incur an academic suspension of 1 year (applicable to the initial violations) or incur an academic expulsion (applicable to the second violations).
3. Except for the cases specified in clause 2 of this Article, penalties on students who commit violations shall comply with the provisions in the Regulation on formal undergraduate enrollment./.